TomorrowX Summit Sponsorship Terms

TomorrowX Summit Sponsorship Terms · Version 1.7 · Effective 2026-08-20

These Sponsorship Terms apply to sponsorships of TomorrowX Summit 2026 (the "Event") operated by TomorrowX Summit LLC ("TomorrowX Summit"). They are incorporated by reference into each signed Sponsorship Agreement. If these terms conflict with a signed Sponsorship Agreement or its Schedule A, Schedule A controls, then the Sponsorship Agreement, then these terms. TomorrowX Summit Live Experience Terms, Code of Conduct, Privacy Policy, and Terms of Service also apply to Sponsor personnel who attend or use TomorrowX Summit services.

1. Deliverables

Schedule A lists TomorrowX obligations (what TomorrowX Summit provides) and Sponsor obligations (what Sponsor provides). TomorrowX Summit will provide only the TomorrowX obligations listed there, with the quantity, specifications, and due dates stated. Sponsor will complete Sponsor obligations by the due dates stated. Verbal promises, sales decks, and websites are not part of the Agreement unless they are copied into Schedule A. TomorrowX Summit may make reasonable production substitutions of equal or greater prominence when a specified placement is not available.

2. Approval; Compliance

Marketing Materials are subject to Sponsor's prior approval (which may be given via email). If Sponsor does not object within three (3) business days of receipt, the materials are deemed approved. Sponsor is responsible for ensuring the Marketing Materials, as well as any content, information, or materials provided or submitted by Sponsor (together with Marketing Materials, the "Sponsor Content"), comply with any applicable laws, regulations, and industry standards, including without limitation any FTC marketing requirements and any specific industry requirements applicable to Sponsor and its Offerings. Notwithstanding the foregoing, TomorrowX Summit reserves the right to remove Sponsor Content at any time to the extent it believes such removal is required or prudent. TomorrowX Summit shall notify Sponsor before Sponsor Content is removed, allowing Sponsor to modify such Sponsor Content to prevent its removal. TomorrowX Summit will have no liability for the content or lawfulness of the Sponsor Content hereunder. Sponsor will provide a high-resolution logo and vector file upon signing. Missed, reduced, or delayed placements caused by late, incomplete, or non-compliant Sponsor materials are not a breach by TomorrowX Summit and do not reduce the Sponsorship Fee. Sponsor will permit TomorrowX Summit to review and pre-approve all event-related promotional materials where mention of TomorrowX Summit is included, within a reasonable timeframe. Where TomorrowX Summit is mentioned in pre-approved promotional material, Sponsor will include TomorrowX Summit's approved logo and social tags in all promotional materials as per TomorrowX Summit brand guidelines.

3. Payment

Unless the signed Agreement says otherwise, one hundred percent of the Sponsorship Fee is due within fifteen (15) days of execution. Until TomorrowX Summit LLC notifies Sponsor otherwise, remittance is to iConnections LLC (d/b/a TomorrowX Summit) by wire or ACH. TomorrowX Summit may immediately suspend or withhold remaining unpaid-contingent deliverables, including member ticket discount URLs, if any amount is past due. Overdue amounts may accrue interest at one and one-half percent (1.5%) per month or the maximum allowed by law, whichever is less. Sponsor shall reimburse TomorrowX Summit for reasonable costs of collecting overdue amounts, including attorneys' fees. Sponsor is responsible for its own bank fees, travel, lodging, and on-site costs, and for any applicable taxes TomorrowX Summit is required to collect, unless Schedule A says otherwise.

4. Cancellation by Sponsor

The Sponsorship Fee is earned on execution. If Sponsor cancels after signing, the full Sponsorship Fee remains due. TomorrowX Summit may, in its discretion, apply a paid fee as a credit toward a future Event of comparable dates if production for Sponsor has not begun.

5. Event changes, postponement, and force majeure

TomorrowX Summit may change agenda, venue areas, talent, and production details. If the Event is postponed, this Agreement transfers to the new dates. If the Event is cancelled and not reasonably rescheduled because of force majeure, TomorrowX Summit will refund amounts paid less documented Sponsor-specific production costs already incurred. If TomorrowX Summit materially modifies the Event format (including a venue change, reduced capacity, or hybrid or virtual conversion), the parties will negotiate in good faith to adjust Schedule A proportionally. If they cannot agree, Sponsor may elect the same remedy as Event cancellation in this section. Neither party will be liable for any failure in its performance to the extent that such failure or delay is due to a cause beyond such party's reasonable control, which may include, without limitation: acts of God, war, natural disaster, strike, lockout, labor dispute, fire, serious accident, act of government, or epidemics, pandemics, or other public health emergencies. Attendance, impressions, leads, and commercial results are not guaranteed.

6. Ownership

"Identifiers" means a party's name, logos, trademarks, service marks, graphics, text, and other works of authorship, together with any trademark, copyright, or other intellectual property rights therein. Sponsor hereby grants TomorrowX Summit a limited, revocable, non-transferable, non-exclusive, royalty-free, worldwide license to use and display Sponsor's Identifiers during the Term (a) in connection with Sponsor's sponsorship of the Event and the promotion of the Offerings; and (b) as incorporated in the Sponsor Content. Except for the foregoing, neither party will use, publish, or distribute any of the other party's Identifiers other than as approved in writing (email suffices) by the other party. Each party grants the other party a non-exclusive license to use, reproduce and distribute the first party's Identifiers only in the manner as authorized hereunder during the Term. Each party acknowledges and agrees that all intellectual property rights in and to the other party's Identifiers and other proprietary materials (including, as to TomorrowX Summit, the Event) are and will remain the sole property of such other party. Except as otherwise set forth herein, each party will immediately cease its use of the other party's Identifiers upon termination or expiration of this Agreement, except that TomorrowX Summit may retain and use Event recordings, photographs, and archival materials that already include those Identifiers. TomorrowX Summit may photograph and record the Event, including Sponsor activations that are visible to attendees, and may use that material to promote the Event and future events.

7. Non-Disparagement

During the Term and thereafter, neither party will, directly or indirectly, disparage in writing, orally, or through any form or otherwise bring into public disrepute the other party (and its principals and employees and agents), the Event, or any of the other party's offerings.

8. Representations and Warranties

Each party represents and warrants that: (i) it has full authority to enter into and perform its obligations under this Agreement; (ii) its entry into this Agreement and performance hereunder does not and will not conflict with or violate any agreement or obligation it has to any third party; and (iii) it is and shall remain fully in compliance with all laws, rules, and regulations, including without limitation CAN-SPAM, and any privacy policies, applicable to its performance hereunder.

9. Passes

Complimentary and discounted passes listed in Schedule A are non-transferable and may not be resold or assigned. Each holder must register and accept the TomorrowX Summit attendee terms then in effect, including the Code of Conduct and Live Experience Terms. TomorrowX Summit may revoke a pass for violation of those terms without reducing the Sponsorship Fee.

10. Attendee data

TomorrowX Summit does not sell or provide the Event attendee list. Data Sponsor lawfully collects on site is Sponsor's to control, and Sponsor must comply with privacy, marketing, and anti-spam law. Emails and in-app placements listed in Schedule A are sent on TomorrowX Summit systems and remain subject to TomorrowX Summit's approval.

11. On-site compliance

Sponsor and its personnel, contractors, and guests are subject to venue rules, the Code of Conduct, and the Live Experience Terms. Activations and build-out require TomorrowX Summit's prior approval. TomorrowX Summit or the venue may require removal or modification of any non-compliant or unapproved activation.

12. Recognition; no finder's fees

Neither party is a broker, finder, or placement agent. No finder's fee or referral fee is payable for investor introductions, meetings, or capital raised. The Event is not a securities offering by TomorrowX Summit.

13. No exclusivity

Unless Schedule A expressly grants category exclusivity, TomorrowX Summit may accept other sponsors, including competitors of Sponsor.

14. Confidentiality

Each party will protect the other's Confidential Information, use it only to perform the Agreement, and disclose it only to personnel, affiliates, and advisors with a need to know who are bound by no less protective duties. Obligations last five (5) years after termination or expiration (indefinitely for trade secrets). On request, Confidential Information will be returned or destroyed, except one retained copy for backup or legal compliance.

15. Disclaimer of Warranties

EXCEPT AS EXPRESSLY SET FORTH IN THE SIGNED AGREEMENT, THE EVENT AND ALL DELIVERABLES ARE PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. TOMORROWX SUMMIT MAKES NO REPRESENTATION AS TO ATTENDANCE FIGURES, AUDIENCE COMPOSITION, IMPRESSIONS, LEADS, MEETINGS BOOKED, OR ROI. PROJECTIONS ARE ESTIMATES ONLY. TOMORROWX SUMMIT DOES NOT ENDORSE ANY THIRD PARTY, ATTENDEE, SPEAKER, OR SPONSOR.

16. Limitation of Liability

IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE OTHER FOR SPECIAL, INCIDENTAL, INDIRECT, EXEMPLARY OR CONSEQUENTIAL DAMAGES OF ANY KIND, INCLUDING LOST PROFITS, LOST DATA, OR LOST BUSINESS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. DIRECT DAMAGES AND INDEMNITY CLAIMS ARE CAPPED AT THE FEES PAID OR PAYABLE UNDER THE AGREEMENT, EXCEPT FOR WILLFUL MISCONDUCT, FRAUD, OR GROSS NEGLIGENCE. THIS SECTION WILL NOT APPLY TO ANY MATTER THAT CANNOT BE LIMITED UNDER APPLICABLE LAW.

17. Indemnity

The parties will indemnify, defend, and hold harmless each other, its affiliates, and its and their respective officers, directors, employees and agents from any losses, liabilities, damages, awards, settlements, costs, and expenses (including reasonable attorneys' fees) incurred in connection with any third party claims to the extent based on: (a) the other party's breach of the representations and warranties set forth herein, (b) the other party's gross negligence, willful misconduct or reckless disregard in connection with the performance or non-performance of its obligations and duties under this Agreement, (c) Sponsor's Offerings or any complaints regarding Sponsor's acts or omissions at the Event, or (d) the Sponsor Content.

18. Termination

Either party may terminate for material breach uncured thirty (30) days after written notice (email suffices). TomorrowX Summit may immediately suspend or withhold remaining deliverables if any invoice is past due. Accrued payment obligations survive. Confidentiality, indemnity, limitation of liability, disclaimer, non-disparagement, ownership, attendee data, and dispute resolution survive as stated in the signed Agreement.

19. Dispute resolution

These terms are governed by the laws of the State of Texas. Disputes are resolved by binding AAA Commercial Arbitration seated in Austin, Texas. EACH PARTY WAIVES JURY TRIAL AND CLASS OR REPRESENTATIVE ACTIONS. The prevailing party may recover reasonable attorneys' fees. Either party may seek injunctive relief in court to protect Identifiers or Confidential Information.

20. General

The parties are independent contractors. TomorrowX Summit may assign to an affiliate or successor; Sponsor needs prior written consent, not to be unreasonably withheld. The signed Agreement, Schedule A, and these terms are the entire agreement and may be changed only in writing. They may be updated for future deals; a signed Agreement is bound to the version identified at signature. Notices: info@tomorrowxsummit.com. Questions: info@tomorrowxsummit.com.